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What happens if things change during the project?

Funds can only be used for the purpose that has been approved. If there are changes to the project proposal you will need to seek Access Arts’ approval in advance. Changes may include:

  • People working with you
  • Project dates
  • Budget or additional costs
  • Funding from other people
  • What the project will deliver

How should I respond to the questions?

As part of the application you will be asked to address the following questions below:

1. Tell us about your current and past artistic career.

  • Aim to write about one page (or about 5 minutes for video or audio recordings)
  • Include information about the type of work you do and the arts projects, exhibitions, events or performances you’ve been involved in. Tell us about any commissions or prizes you’ve won. You don’t need to tell us about your impairment or condition. Focus on your artwork and your career as an artist.

2. Tell us how this award would help you reach your career goals

  • Aim to write about half a page (or 3 to 5 minutes for video or audio recordings)
  • Include information about what you want to do in your career and how this grant would help you get there.

3. Tell us about the activities you want to do with this award

  • Aim to write about one page (or 5 minutes for video or audio recordings)
  • This is where you tell us what you want to use the award for (training, mentoring, travel, etc.). Give us as much detail as possible.

4. Tell us about any partners or mentors that would be involved with your award activities.

  • Aim to write about half a page (or 3 to 5 minutes for video or audio recordings)
  • If any other artists, mentors, partners or venues will be involved in your project tell us some information about who they are and what they’ll do.

How can I get assistance with my application?

Access Arts staff are available to assist you in understanding application and support material requirements, talking through your ideas, and submitting your application. Unfortunately our staff cannot review the draft text of applications.


How long do I have to undertake my project?

The successful applicant will have up to 12 months from the time funds are received to complete their project and submit an outcome report. You may start your project anytime from 1 January 2017 and it should be completed by 31 December 2017.

What do I need to do when I have finished my project?

On completion of the project, you must complete a report detailing the outcomes of the project and confirming what was achieved.

Outcome reports are due within 6 weeks of your project completion date.

The report must address the following questions:

  • What was achieved during the project?
  • What the project will achieve long term?
  • What worked well and what didn’t work well?
  • How did it benefit you as an artist with disability?
  • What problems did you find and what did you learn from them?

The report should also include details of income and expenditure; and if relevant, the numbers of people who were involved in the project as employees, volunteers, participants/audiences.  Photos, videos, publications, media clips and website links should be added to the report where possible.

Can I have some tips on submitting my support material?

You should submit supporting material as electronic files or as a hard copy. All supporting material is sent to members of the assessment panel as electronic files. As such, any hard copy files you provide are digitised before they are distributed to the assessment panel. Please note Access Arts cannot be held responsible for the quality of the digitisation of hard copy files provided as part of an application.

You must be sure to follow the specific requirements for electronic file formats as outlined in these frequently asked questions. Please note that all documents must be submitted as PDFs or Word documents. You must submit all materials as specified, or they will not be eligible for assessment.


How do I submit ‘URL-based’ supporting material?

We recommend you provide a link to your supporting material which is hosted on an external site. As third-party-hosted content allows you to present your supporting material in high definition, without having an impact on your total application file limit, this method is recommended.

The URL should link directly to your supporting material and demonstrate your work in an accessible and engaging way. This could be done in the form of:

  • A video or audio file on your website or a video-sharing platform such as Vimeo, YouTube or MySpace.
  • A page on your website or on a third-party website (e.g. a synopsis or reviews of your project).
  • Information and confirmation letters specific to your application (which you may wish to password-protect).

Remember you are only allowed to submit up to 3 URLs. To include URL- based supporting material with your application, simply include the link in the application form. You may wish to include a note about your links such as titles or passwords, if relevant. Be sure to check your links are working effectively throughout the course of the assessment period.

How do I submit my video as a DVD?

Check your file is saved on a storage disc, is posted by the closing date with the support material page from your application, and is the correct format.

Your DVD file should be:

  • Submitted as a single .MOV or .MP4 data file on a disc (without separate video/audio folders). If you use a burning application be careful that settings are off for loop and autoplay (e.g. programs such as Toast).
  • Play only when you open the file (that it does not automatically play when you insert it), on both PC and Mac computers.
  • A maximum of 15MB if you upload it with your application* (recommended).
  • 720 x 576 pixels.
  • Satisfactory quality to view on a laptop screen, with good resolution of images, text and audio quality.
  • 25 frames per second (Australian standard).
  • PAL format (Australian standard).
  • H264 (a standard PC/Mac compatible codec).
  • SD (standard definition) footage – if you work with HD (high definition) this should be compressed so that is a small file size and in SD-compatible codec.
  • Playable on Quicktime and VLC media players, on PC and MAC computers.

*If you email the file as supporting material with your application, the total combined size of all the files you attach cannot exceed 15MB.

How do I submit my audio materials as an electronic file?

Audio supporting material must be presented in a standard format so that it can be easily accessed and played on a variety of operating systems (Windows PC or MAC) and machines, such as a desktop or laptop. It should be of a satisfactory quality so that images, text and audio are clear.

If your video is not hosted on a third party website (i.e. your website or a video sharing platform such as Soundcloud or triple J Unearthed) ensure each file is:

  • Supplied as an mp3 file at 192 kbps (kilobytes per second).
  • No larger than 15MB if you intend to email it with your application.*

Please note: ensure your video is no longer than 10 minutes (additional material is not eligible to be assessed).
*If you email the file as supporting material with your application, the total combined size of all the files you attach cannot exceed 15MB.

How do I submit my audio materials as a CD/DVD?

If your audio material is contained within a CD you can convert the tracks to an mp3 file using music playback software such as iTunes (PC and Mac versions are available for free download from the internet). For example, if using iTunes:

  • Check that the settings in ‘Edit/ Preferences/ General’ for importing CDs are:
  • In ‘Import Settings’ choose ‘mp3 Encoder’ in ‘Setting’ choose ‘Higher Quality 192 kbps’
  • Then import your CD track.

How do I submit images?

You are encouraged to submit images via email in an easily accessible jpg or png file format. If this is not possible, we will accept PowerPoint or URLs however suggest you contact the office for further details. Ensure the amount of images submitted do not exceed the specified quantity.

What type of still or moving image supporting material can I provide?

Still or moving images can be:

  • Either emailed in digital format as part of your electronic application OR posted on a non-rewriteable CD ROM:
  • In PowerPoint slideshow.
  • One image per slide, on a black background.
  • Do not include text in presentation.
  • The file must be in the Microsoft format (.ppt or .pptx) and no larger than 15MB.
  • Video or moving images must be:
  • A two minute show reel (.mp4 or Quicktime .mov files only) either uploaded as part of your online application (file no larger than 15MB) OR posted on a high quality non-authored DVD (file no larger than 100mb).

How do I submit written support materials?

All written support material must be submitted as a PDF or Microsoft Word.