Management Committee Policy

Aim:

To ensure that all Access Arts Inc. Members are aware of the process for election or appointment of Management Committee officers and the circumstances under which they become ineligible, that Management Committee officers have the resources to effectively manage Access Arts Inc, and that Staff and Members understand the roles of this committee.

Policy:

The process for election and appointment of Management Committee Officers and the circumstance by which they become ineligible to serve on the Management Committee can be found in Access Arts’ constitution, available on request. All Members who express interest in joining the Management Committee will receive a copy of the constitution.

All Management Committee officers are to receive annual governance training, Management Committee induction kit and disability awareness training. They are also to be given professional development opportunities as needs dictate.

• All Management Committee officers must apply for a Disability Services Queensland criminal history screening after they have been appointed.
• A Sexual Harassment Officer and Workplace Health and Safety Officer must be elected from the Management Committee each year. Members are encouraged to check with Staff to find out who holds each position.
• Within one month after the Annual General Meeting, an induction meeting must be called to ensure all Management Committee officers are inducted according to the Management Committee Procedure.
• All Management Committee officers must attend the induction meeting.
• All re-elected members of the Management Committee must also attend the induction meeting in order to be kept up-to-date with Access Arts policies and procedures.

Management Committee Procedure

The Executive Officer or his/her delegate is to ensure that:

• All Management Committee members receive a Disability Services Queensland criminal history screening form as soon as they have been appointed.
• A meeting date is set for the induction meeting.
• All members of the Management Committee are notified of the meeting time and date.
• All relevant Access Arts Staff are informed if they are required to attend the induction meeting.
• The induction meeting includes an overview of:
  1. The Management Committee
  2. Access Arts Inc. Constitution
  3. Staff Roles
  4. Policies and Procedures
  5. Financial matters

All Management Committee members are to receive an induction kit upon their appointment. This kit is to include:

• Constitution
• Annual report
• Organisational chart
• Business Plan
• Glossary of terms and acronym
• List of meeting dates for the year
• List of Important Policies for Staff
• Management Committee contact list
• Access Arts information pack
• Management Committee Roles and Responsibilities
• DSQ Criminal History Check and Blue Card forms

New Management Committee members will also be directed to the following documents in the Quality Assurance Manual which must be read upon their induction:

• Staff Roles
• Mental Health Action Plan
• Membership Policy
• Internal Audit Plan
• Critical Incident Procedure
• Staff Employment Policy
• Staff Professional Development Policy
• Advocacy Policy
• Duty of Care and Risk Management Policy
• Grievance Policy
• Mental Health Policy
• Privacy/Confidentiality/Freedom of Information Policy
• Process for Workshop/Program Ideas

Management Committee Positions & Roles and Responsibilities